Volunteers Schedule

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Briefings

There will be volunteer briefings in Turing (G29); meeting first in the building entrance area

• Friday - 08:30
• Saturday - 09:30
• Sunday - 09:00

If you are signed up to volunteer but have nothing assigned then we will find something for you at this time We would like everyone to attend these briefings as they will contain important information about the venue.

Registration / info desk / merchandise sales

These time slots deliberately overlap during times when it is expected that it will be busier (during breaks)

Thursday 27th July 2017

Friday 28th July 2017

Saturday 29th July 2017

Sunday 30th July 2017

Room Schedules

Friday 28th July 2017

Turing

Hopper

Saturday 29th July 2017

Turing

Hopper

Sunday 30th July 2017

Turing

Hopper

Session chairs

A session chair is responsible for one talk room. You will need to introduce each speaker, keep track of time, hand over the microphone to attendees asking questions, and help to ensure everyone can get a seat.

Videos

Record the video and audio for each talk. We provide the necessary equipment.

Monitors

Room monitors are people who can keep check on where people are sitting, ensure the room doesn't become full, help facilitate questions & answers at the end of the talk.

Set up / pack down / runner

Making sure things are in the right place before and after the conference. This also includes setting up decorations etc. at the evening events.

• AndreasNilsson

• Your name here

Photography

Take high quality photos of the event -- you'll need your own camera.

• JulitaInca

• JonathanKang

• CassandraSanchez

• PascalTerjan (Fri only)

• Your name here

We need someone to take the group photo. For this, a wide angle lens may come in useful. If you have a lens like this, please let us know here. You will have help in rounding everyone up to be in the photo!

Volunteers T shirt sizes

Each volunteer gets a special T-shirt, so we need to collect your T-shirt sizes now.

Tasks per day

See also the useful task descriptions from last year: https://wiki.gnome.org/GUADEC/2016/Volunteers

Pregistration (Thu 27th evening)

• Registration desk & T-shirt sales at preregistration event

Day before / early morning Friday

• Setting up sponsor banners and other signage

Conference days (Friday 28th to Sunday 30th)

Probably makes sense to divide into morning & afternoon shift each day.

• Registration desk, cloakroam & T-shirt sales

• Chairing the lecture rooms
  • Ensuring talks proceed on time
  • Ensuring empty seats are filled when the room is full
  • Ensuring room is closed if full
  • Introducing speakers
  • Helping with AV equipment
• Recording talks
• Photography
• Social network publicity
• Cleaning?? (How much does University expect us to do?)
• Lead group from Brooks to Sackville Gardens at 18.20 for city tour (Fri and Sun)

• Open talks and lightning talks (EkaterinaGerasimova)

Games (Fri 28th evening)

• Organising party games: JulitaInca

Birthday Party (Sat 29th evening)

• Decorations: JulitaInca

• Entertainment

Unconference days (Mon - Wed)

• Not sure.

After the event

• Editing and uploading talks