August 31 2023 Meeting

Attendees:

Agenda

No local team representative attends the meeting, we continue our discussion without the local team.
GNOME.Asia Summit 2023 Update
- Asmit found that local team added some Nepal attractions to event page.
- We got the name of the potential new venue Softwarica College but the local team didn't update us on whether it's confirmed.
- We decided to extend the CFP to 2 weeks, the new deadline is 10 September.
- Syzawan checked that we got 13 abstracts, Sammy hopes we can get triple.
- Kristi suggested that our priorities should be: 1. Venue 2. CFP 3. AV team and Sponsorships.
A.O.B.
- Syzawan asked whether we should start weekly meetings. Sammy suggests that we can discuss at the next meeting.
When will we meet next time?
- 14 September 2023, Thursday (13:00 UTC)

AI: The local team should give a status update about the new venue - Softwarica College.
AI: Kristi will provide recommended accommodation after Mellisa replies.
AI: Syzawan will update the venue on the website once the local team confirms the new venue.
AI: Everyone shares CFP with friends and communities and ask them to submit, and try to submit your own papers too.
AI: Syzawan will contact with local team about the AV plan.
AI: Fenris and the local team will get help from Caroline and Kristi to prepare the sponsorship prospectus
AI: Bhishan Khatiwoda will look for a member from the local team to join the paper team to help select paper
AI: Sammy will recruit 2 other Asia members to help with paper selection.
AI: The local team will update the COVID situation.
AI: The local team will start the design work.
AI: The paper's team can start the work even before the deadline.
AI: Once Melissa provides accommodation details, Asmit and Syzawan will update transportation and accommodation details on the event page.