Foundation Board Minutes for Tue, July 18th 2017, 17:00 UTC

Next meeting date Tue, July 25th 2017, 17:00 UTC

Wiki: https://wiki.gnome.org/FoundationBoard/Minutes/20170718

Attending

• Allan Day
• Zeeshan Ali
• Alexandre Franke
• Carlos Soriano

• Neil McGovern

• Meg Ford

• Shaun McCance

Regrets

• Cosimo Cecchi
• Nuritzi Sanchez
• Rosanna Yuen

Missing

Agenda for 2017-07-18

• GUADEC agenda
• AGM
• Review ongoing items

Minutes

• GUADEC agenda
  • directors should put their slides in before GUADEC
• AGM
  • the Foundation update bullet point needs some work
  • reviewing who presents every item
• Review ongoing items

Ongoing

This section includes items which have seen an update in the last 30 days. Format is "YYYY-MM-DD, action|discussion|abstract" for this and subsequent minutes sections

• Python Jamaica: PyCon 2017 GNOME Foundation email

  • 2017-07-11
    • The board denied the request for sponsorship of this conference
    • ACTION: Neil to follow up to the request saying that we can't help financially

• GNOME.Asia logo / "A simple explanation of GNOME.Asia 2017's logo to FoundationBoard" email

  • The design is not optimal, could use some tweaking but it’s alright.
  • ACTION: Allan to write recommendations for next year
    • 2017-07-11 - Allan still not done this. Sad face.
• GUADEC 2017 finance request
  • The board wishes to make this a more straightforward process in the future
    • ACTION: Neil to make sure that expenses allocation for future conferences is discussed by the board in person at GUADEC
• Foundation support for Flathub
  • 2017-05-09
    • The Board voted to try and use some of our pro-bono counsel time towards the Flathub legal framework, provided our lawyers agree
    • ACTION: Neil to connect to Luis
  • 2017-05-16 - Exact questions to ask Luis are being worked up
  • 2017-06-06 - Questions sent to Luis, being looked at.
• Hackfest process documentation
  • 2017-02-14
    • ACTION: Nuritzi to take a stab at updating the documentation for the process to request a hackfest and responsibilities between Board and TC
  • 2017-05-02
    • Nuritzi will work on this by end of May, check in then
• Dropping dates in copyright claims on our websites
  • 2016-12-06
    • ACTION: Alexandre to send an email to foundation-list with a proposal for discussion
  • 2016-12-20
    • Next step seems to be to reach out to Creative Commons to get advice on what exactly can and should be done
  • 2017-01-24
    • Alexandre reached out to Creative commons
  • 2017-02-28
    • Alexandre will try alternative channels
  • 2017-05-02
    • We got a reply, Alexandre to follow up
  • 2017-05-30
    • Two options
      • Have terms of use on the website that state that linking to a page is sufficient attribution
      • Require contributors to assign their attribution to the GNOME Foundation
• Privacy campaign funds
  • 2016-09-27
    • Draft is out for the Board to review and give feedback
    • ACTION: Cosimo to try and form a committee to review internship proposals
  • 2016-10-26
    • We are aiming for an internship round in spring 2017

Ongoing but stalled

This section includes items which haven't seen an update in the last 30 days.

• Owncloud shared calendar for the board
  • 2016-08-10
    • Cosimo tested creating an event, but with mixed results
    • ACTION: Cosimo to take it on from here

  • 2016-09-06 - Allan has started a list of reoccuring events on the wiki - https://wiki.gnome.org/FoundationBoardPrivate/Minutes/UpcomingAgenda

  • 2017-03-07
    • Neil is looking into a similar calendar so will take over
• Paypal Giving Fund
  • Alexandre suggested in december 2015 to get us enrolled in the program
    • That would give us exposure. For example Humble bundle allows to direct the charity part of purchases towards any of their participants
  • Zana tried to get us in sometime before may 2016, we never heard back.
  • 2016-09-06
    • ACTION: Zana to look into it
• Sysadmin fundraising levels and perks
  • 2016-08-10, ACTION: Nuritzi to take on this project and figure out what it entails
  • 2017-05-09
    • We can talk about this item at GUADEC
• Web page for prior pants winners
  • 2016-08-10, ACTION: Shaun and Allan to add the web page
  • 2017-03-07
    • Only missing the winner for one year, 2005
    • We can crowdsource the details and refinement of the bios/photos/etc
  • 2017-06-06
    • We are trying to expedite this before next GUADEC
    • ACTION: Nuritzi to ask Shaun for a download of the information he has already collected
    • ACTION: Alexandre to suggest a suitable location to put the information and share it with the board
• Friends of GNOME
  • 2016-08-10
    • ACTION: Allan to get in touch with Tobi and the sysadmin team to migrate the FoG infrastructure over to GNOME
  • 2017-03-07
    • Allan will pass this on to Neil, and connect him to Tobi

  • 2017-04-18 - Neil has CRM working (ish) on the gnome website, we're looking at how to move the PayPal IPN to CiviCRM

Ongoing but no director assigned

This section includes items which haven't seen an update in the last 30 days and have no Director assigned

Nice to have

This section includes items which we would love to see happen at some point but lack the time to effectively become reality

• Contract template for future use organizations for which we handle money
  • Kat to draft this
  • Alexandre took over
• Privacy policy for GNOME services

  • Current draft is at https://wiki.gnome.org/Foundation/Privacy

  • Sysadmin Team's NDA should also be covered when dealing with this item
  • Kat or Allan to write up the policy
  • Kat or Allan to write up recommended wording for distribution privacy policies, regarding the behaviour of GNOME software

Discussed on the mailing list

Completed actions

• 2017/2018 General Liability and Directors & Officers Liability (Allan)

  • ACTION: Neil to make a list - DONE