Foundation Board Minutes for Tue, July 4th 2017, 17:00 UTC

Next meeting date Tue, July 11th 2017, 17:00 UTC

Wiki: https://wiki.gnome.org/FoundationBoard/Minutes/20170704

Attending

  • Allan Day
  • Alexandre Franke

  • Neil McGovern

  • Nuritzi Sanchez
  • Zeeshan Ali
  • Rosanna Yuen
  • Carlos Soriano

Regrets

  • Meg Ford
  • Cosimo Cecchi
  • Jim Hall

  • Shaun McCance

Missing

Agenda for 2017-07-04

  • GNOME.Asia logo / "A simple explanation of GNOME.Asia 2017's logo to FoundationBoard" email

  • AGM planning

  • 2017/2018 General Liability and Directors & Officers Liability

  • GNOME Pants award 2017

Minutes

  • GNOME.Asia logo / "A simple explanation of GNOME.Asia 2017's logo to FoundationBoard" email

    • The design is not optimal, could use some tweaking but it’s alright.
    • VOTE: approve the logo that GNOME.Asia sent for the 2017 conference
      • +1 Nuritzi, Alexandre, Allan, Carlos, Zeeshan. VOTE PASSED
    • ACTION: Nuritzi to notify that they can use it for this year
    • 5-7-17: Nuritzi emailed GNOME.Asia team and said Engagement team (aka Allan) would follow up with design feedback of the logo
    • ACTION: Allan to write recommendations for next year
  • AGM planning
    • request raw material for the team reports by July 14th
    • Teams to reach out to: translations (Alexandre), docs (kat), engagement (nuritzi), bugsquad (andre), design (allan), release team (matthias), sysadmin (av), outreach/newcomers (Carlos/Bastian)
    • Committees: travel, membership, ed search
    • ACTION: Allan to reach out to the committees to get their rolls for renewal
    • ACTION: Nuritzi to reach out to the teams to get their material for the slides

  • 2017/2018 General Liability and Directors & Officers Liability

    • ACTION: Neil to make a list
  • GNOME Pants award 2017
    • ACTION: Allan to give Neil a template (done)
    • ACTION: Neil to call for nominations

Ongoing

This section includes items which have seen an update in the last 30 days. Format is "YYYY-MM-DD, action|discussion|abstract" for this and subsequent minutes sections

  • GUADEC 2017 finance request
    • 2017-06-13
      • The board voted to transfer GBP 5000 into the GUADEC team's UK account for live expenses
      • The board also voted to pre-approve expenditure against the confirmed sponsorship money, up to GBP 42000
        • ACTION: Allan to get back to Sam
      • The board wishes to make this a more straightforward process in the future
        • ACTION: Neil to make sure that expenses allocation for future conferences is discussed by the board in person at GUADEC
  • Foundation support for Flathub
    • 2017-05-09
      • The Board voted to try and use some of our pro-bono counsel time towards the Flathub legal framework, provided our lawyers agree
      • ACTION: Neil to connect to Luis
    • 2017-05-16 - Exact questions to ask Luis are being worked up
    • 2017-06-06 - Questions sent to Luis, being looked at.
  • Hackfest process documentation
    • 2017-02-14
      • ACTION: Nuritzi to take a stab at updating the documentation for the process to request a hackfest and responsibilities between Board and TC
    • 2017-05-02
      • Nuritzi will work on this by end of May, check in then
  • Dropping dates in copyright claims on our websites
    • 2016-12-06
      • ACTION: Alexandre to send an email to foundation-list with a proposal for discussion
    • 2016-12-20
      • Next step seems to be to reach out to Creative Commons to get advice on what exactly can and should be done
    • 2017-01-24
      • Alexandre reached out to Creative commons
    • 2017-02-28
      • Alexandre will try alternative channels
    • 2017-05-02
      • We got a reply, Alexandre to follow up
    • 2017-05-30
      • Two options
        • Have terms of use on the website that state that linking to a page is sufficient attribution
        • Require contributors to assign their attribution to the GNOME Foundation
  • Privacy campaign funds
    • 2016-09-27
      • Draft is out for the Board to review and give feedback
      • ACTION: Cosimo to try and form a committee to review internship proposals
    • 2016-10-26
      • We are aiming for an internship round in spring 2017

Ongoing but stalled

This section includes items which haven't seen an update in the last 30 days.

  • Owncloud shared calendar for the board
  • Paypal Giving Fund
    • Alexandre suggested in december 2015 to get us enrolled in the program
      • That would give us exposure. For example Humble bundle allows to direct the charity part of purchases towards any of their participants
    • Zana tried to get us in sometime before may 2016, we never heard back.
    • 2016-09-06
      • ACTION: Zana to look into it
  • Sysadmin fundraising levels and perks
    • 2016-08-10, ACTION: Nuritzi to take on this project and figure out what it entails
    • 2017-05-09
      • We can talk about this item at GUADEC
  • Web page for prior pants winners
    • 2016-08-10, ACTION: Shaun and Allan to add the web page
    • 2017-03-07
      • Only missing the winner for one year, 2005
      • We can crowdsource the details and refinement of the bios/photos/etc
    • 2017-06-06
      • We are trying to expedite this before next GUADEC
      • ACTION: Nuritzi to ask Shaun for a download of the information he has already collected
      • ACTION: Alexandre to suggest a suitable location to put the information and share it with the board
  • Friends of GNOME
    • 2016-08-10
      • ACTION: Allan to get in touch with Tobi and the sysadmin team to migrate the FoG infrastructure over to GNOME
    • 2017-03-07
      • Allan will pass this on to Neil, and connect him to Tobi

    • 2017-04-18 - Neil has CRM working (ish) on the gnome website, we're looking at how to move the PayPal IPN to CiviCRM

Ongoing but no director assigned

This section includes items which haven't seen an update in the last 30 days and have no Director assigned

Nice to have

This section includes items which we would love to see happen at some point but lack the time to effectively become reality

  • Contract template for future use organizations for which we handle money
    • Kat to draft this
    • Alexandre took over
  • Privacy policy for GNOME services

    • Current draft is at https://wiki.gnome.org/Foundation/Privacy

    • Sysadmin Team's NDA should also be covered when dealing with this item
    • Kat or Allan to write up the policy
    • Kat or Allan to write up recommended wording for distribution privacy policies, regarding the behaviour of GNOME software

Discussed on the mailing list

Completed actions

  • New board members - welcome, induction, agree on transition process
    • Round of introduction
    • Discussion about when the new directors start their term
      • In practice incoming directors join the board immediately after the election results have been confirmed (this hasn't happened yet for this year's elections)
      • We will give them an easy introduction, allowing them to vote from the 27th of June and encouraging them to rely on input from existing board members..
      • ACTION: Nuritzi to ping the membership committee about making the election results official - this was done by them without Nuritzi approaching them. woohoo!
      • Bylaws could use some clarification
        • ACTION: Allan to figure out how we can improve that
        • 2017-07-04: There's not going to be time to do this for the 2017 AGM. We might want to revisit in 2017-18 - COMPLETED
  • GUADEC 2018 bid presentations
    • 2017-06-06
      • The Board would now like to move the presentations to a call, to be able to announce a decision during GUADEC
      • ACTION: Allan and Nuritzi to organize a call the week of June 26th
      • 2017-06-27 - this happened - COMPLETED

FoundationBoard/Minutes/20170704 (last edited 2017-08-11 21:06:21 by CosimoCecchi)