Minutes for Monday, April 4th 2016, 19:30 UTC

Next meeting date Monday, April 11th, 19:30 UTC

Attending

  • Alexandre Franke
  • Jeff F. T. (chairing)
  • Cosimo Cecchi
  • Andrea Veri
  • Ekaterina Gerasimova
  • Allan Day

  • Shaun McCance

Regrets

  • Rosanna Yuen

Missing

Agenda

  • Advisory board meeting scheduling
  • Funding request for event box transfer to Lyon for JDLL 2016 (66.80 EUR in the form of a train ticket)

Ongoing:

  • Yorba copyrights
  • Next Advisory Board meeting planning
  • Tibit
  • Google Play account
  • Status of logo copyright
  • Meta-discussion on attracting new contributors
  • Sysadmin fundraising levels and perks
  • Trademark license agreement with Unixstickers
  • GUADEC 2017 call for bids

Minutes

  • Advisory board meeting scheduling
    • We have dates for the GUADEC Advisory Board meeting but not for the one planned at the end of April
    • A survey was started but we don't have a final date
    • Proposed date is 25th of April, not enough Advisory Board members will be able to join in on that specific date though
    • A round of contacting to individual AD Board members might be needed. We might want to review the agenda for possible other interesting topics to introduce
    • Pushing the meeting to the first week of May seems to be a possible solution
    • ACTION: Allan to follow-up to Rosanna's e-mail to the advisory-board mailing list proposing a new date
  • Reimbursement request for event box shipping to Lyon for JDLL 2016 (66.80 EUR in the form of a train ticket)
    • Event box was moved from Strasbourg to Lyon, shipping it by train (hand-delivered) was cheaper than a courier
    • Expense was not pre-approved but comes in under budget for the event box's pre-allocated budget for this
    • VOTE: +1 unanimous
      • VOTE PASSED

Ongoing

  • ED search update
    • 2015-12-01, No news received in recent weeks, mostly because of holidays
    • 2015-12-08, 3 candidates are going to have a couple of one hour interviews with ~2 members of the hiring committee per interview. Scheduling of these metings is just beginning.
    • 2015-12-15 to 2015-01-12, No updates.
    • 2016-01-19
      • Committee has completed interview with two final candidates
      • They should have a final answer/proposal to the board within a few weeks
    • 2016-02-02, Expect more news this week - we'll start scheduling interviews soon
    • 2016-02-09
      • Sri from the ED committee wants to present to the Board at next week's meeting
      • A list of candidates that are deemed good and have been vetted by the committee will be presented at the meeting
    • 2016-02-16, The ED Search committee converged on a single candidate

    • 2016-02-23, The item has been discussed during the meeting, details are available at https://mail.gnome.org/archives/foundation-announce/2016-February/msg00003.html

    • 2016-03-14, Jonathan Blandford (jrb) has agreed to lead
  • Unixstickers
    • 2016-02-02
      • Allan has an action item to follow up with this
      • Kat put some information on the agreements page for similar cases
    • 2016-02-09, Allan drafted email - need to send that out
    • 2016-02-16, Allan has been in touch with them. Got a good response and sent a draft agreement document. Will be having a call with them on Friday.
    • 2016-02-23 (excerpts taken from the mailing list)
      • Allan confirms the Unixstickers team read the draft trademark agreement and acknowledged it
      • 10% of the proceeds will be returned back as royalties
      • Only GNOME sticakers are sold right now, the idea is to encourage them to also sell t-shirts and mugs
    • 2016-03-01, Allan followed up and is now waiting to hear back to Unixstickers
    • 2016-03-08, Allan to ask who will pay for postage
    • 2016-03-22, they'll pay for sticker postage
    • 2016-04-04, Allan has asked Pam to draft an agreement for them to sign. Waiting to hear back.
  • Google ad grant
    • 2016-02-02, Alexandre to follow up with the procedure to get registered
    • 2016-02-09 to 2016-02-23, No updates

    • 2016-03-01, Shaun will ask his contacts about TechSoup as joining the organization is required for us to be recognized as a non-profit from Google

  • Next adboard meeting
  • GUADEC 2017 call for bids
    • 2016-03-15, Kat will take this over from Cosimo and will send something out within the next two weeks (Allan to help Kat out as well)
  • Conference sponsorships
    • 2016-03-15
      • ACTION: Kat to adapt a contract from previous years' conference brochures
      • ACTION: Jeff to chase the companies for a second time after the pages (where the status of whether/which companies have been contacted is listed) are up to date
  • Yorba Copyrights
  • 2016-03-28, ACTION: Kat to communicate with Yorba and propose them to first get in touch with other organizations then come back to the GNOME Foundation if not satisfied by the proposed options

Ongoing but stalled (no discussions / actions since more than a month)

  • Google Play account
    • 2015-12-01, ACTION: Alexandre to follow up with the Release Team about this
    • 2015-12-08, Alexandre mailed the Release Team today, still waiting for an answer.
    • 2015-12-15 to 2016-01-19, No updates.
    • 2016-02-02, Release team did not come to an agreement/conclusion. Unclear what next steps should be
  • Status of logo copyright
    • 2015-12-01, ACTION: Shaun to send out email to d-d-l with proposal
    • 2015-12-08 to 2016-01-19, No updates.
    • 2016-02-02, Shaun will try to pick it up this week

  • Meta-discussion on attracting new contributors - https://etherpad.gnome.org/p/attracting-contributors-discussion

    • 2016-01-05, Item has been deferred.
    • 2016-02-09, Allan and Jeff have a list of ideas, we could rank them by feasibility/effectiveness and take action on the first few
  • Bitcoins donations data
    • Tobi is the only person with access to the Bitcoin donations data
    • 2016-02-23, ACTION: Alexandre to get in touch with him about this

Ongoing but no director assigned

  • Sysadmin fundraising levels and perks (last discussion from 2016-01-05)
    • 2016-01-12, Awaiting for Andrea's reply
    • 2016-01-19
      • Andrea replied back to Jeff
      • Jeff to bring the item back during any of the upcoming meetings
    • 2016-02-23, Jeff un-assigned the action item from himself, no current assignee
  • tibit (from the mailing list)
    • 2016-02-23, ACTION: Alexandre to investigate a way to eventually include the Tibit donate button together with the existing ones
    • 2016-03-08, Alexandre fixed the broken Flattr image link url at wgo
    • 2016-03-15, Action item for Alexandre to get back to Carl still pending
    • 2016-03-28, FoG web page should require a revamp, we can then start to re-discuss this item

Nice to have

  • Web page for prior pants winners
    • Shaun and Allan to do this
  • Contract template for future use organizations for which we handle money
    • Kat to draft this
  • Gifts situation
    • Inventory management: some stuff we have heaps of, some we run out of stock quickly; consider an on-demand production service
    • Christian to investigate
  • Licensing of artwork and visual assets
    • Engagement team doesn't always licence photos on gnome.org and soon. We need guidelines for them to follow.
    • Allan and Sri to draft guidelines and discuss withthe Engagement Team
  • Privacy campaign funds

    • Previous plan was for Kat to propose privacy bounty T&C/rules for review

    • Cosimo to follow up with interested parties on how to spend the Privacy campaign funds
  • GNOME logo use by podiatrist - possible trademark infringement
    • Shaun to check the trademark details for the GNOME logo and update the licensing page on the website (obsolete)
  • Money raised for defense against Groupon
    • Kat to draft a call for Free Desktop-style hackfests which would be sponsored with money raised for defence against Groupon
  • Logo usage for t-shirts
    • Allan to carry on with the process and follow up and have some general guidelines written down for future cases
  • Standard code of conduct for GNOME annual events (so we don't have to reinvent the wheel each year)
    • Cosimo to follow up in the upcoming meetings and prepare a version of the CoC to be finally considered final over all the GNOME yearly events
  • Privacy policy for GNOME services
  • gnome-software privacy issues
    • Software sends information to third parties; could have legal implications for GNOME
    • Allan to look at this
  • Photography policy for GNOME conferences
    • Cosimo to draft a proposal to discuss on foundation-list

Discussed on the mailing list

  • GNOME as unixstickers.com project of the month
    • unixstickers.com have started a donations scheme - each month they feature a different project, which receives a cut of the proceeds from that month's sales
    • They are planning on featuring GNOME for April and have been in touch to ask if we can help to promote it
    • Allan will coordinate with the Engagement Team in order to promote the happening

FoundationBoard/Minutes/20160404 (last edited 2016-04-07 12:24:33 by AndreaVeri)