Minutes for Tuesday, November 17th, 2015, 20:00 UTC

Next meeting date Tuesday, November 24th, 2015, 20:00 UTC

Attending

• Rosanna Yuen
• Cosimo Cecchi
• Alexandre Franke
• Allan Day
• Ekaterina Gerasimova
• Andrea Veri

• Shaun McCance

• Jeff F. T.

Regrets

Missing

Board meeting

• West Coast Summit
  • Kat had a look at Sri's proposal, the proposed budget is higher than we expected
  • What is Sri actually requesting from the GNOME Foundation?
    • Permission to use the GNOME logo / trademark to promote the event as official
    • Sponsorship for the event
    • Rosanna's time to handle the burden of dealing with administrative tasks for the event
      • Rosanna acked she's fine with this happening
    • The idea is the conference should break even
    • There are some concerns on the sponsorship levels as they appear higher than the GUADEC ones
      • Is the event going to get the proper audience to bring in sponsors willing to promote the event with such values?
      • In addition no benefits are associated with the sponsorship levels
    • Alexandre to get back to Sri with the following concerns and help him addressing them and come back to the Board with a response
    • VOTE: Allow Sri to associate the GNOME Foundation with the LAS conference, to begin negotiating with sponsors, and agree to the GNOME Foundation acting as the charitable organization handling the funds
      • +1 unanimous
• Assign new vice president
  • Self nominees
    • Jeff F. T
      • VOTE: +1 Kat, Andrea, Allan, Alexandre, Cosimo, Shaun. Jeff abstains
    • Allan Day
      • VOTE: +1 Cosimo, Alexandre, Jeff, Shaun. Andrea, Allan, Kat abstain.
  • Jeff F. T. is the new GNOME Foundation Vice President
• Update on adboard meeting preparation
  • Meeting is going to be held tomorrow 18th of November at 18 UTC
  • Alexander Larsson is joining the call and will be presenting xdg-app
  • Cosimo was waiting for an additional reply from the Accessibility team, still not sure someone will be able to join the meeting on team's behalf
• ED search update
  • Latest meeting was on friday
  • Phone interviews are starting soon, the ED search committee is selecting a final shortlist
• SG's recommendation
  • He's not a Foundation Member yet
  • He participated to GSoC 2014 working on the Getting Things GNOME module
  • We received several endorsements from his mentors
  • We rarely recommended someone who wasn't a Foundation member before
  • Eventual recommendation letter should be very factual about what his contributions have been
  • ACTION: Rosanna will prepare a draft combining the recommendations
• Google Play account
• Instagram filters in GNOME
• Open items:
  • GIMP reimbursements
  • Desktop Summit taxes
  • ED search
  • GUADEC
  • GNOME.Asia
  • Budget

Discussed on the mailing list

• SG's recommendation item edits
  • After further verification the Board was made aware that SG is indeed a Foundation Member since 2014-10-07
  • A recommendation letter taking into account of both mentors' endorsements and SG's contributions has been drafted by the President and sent back to SG

Completed actions

• Alexandre to get back to Sri asking whether he could prepare a budget report (similar to how GUADEC bids are managed) for the GNOME Libre Application Summit conference and forward it to the Board
• Adboard meeting preparation
  • Kat to get in touch with Alexander Larsson
  • Cosimo to get in touch with GNOME's accessibility team about team's state of art
  • Shaun to send an e-mail to adboard list with a proposed date, time and agenda for the next advisory board meeting
• Alexandre to reach out to Allan to communicate the new action item (GNOME artwork licensing standardization coordination) as it was firstly assigned to Sri

Pending action items

• GNOME Logo licensing
  • Shaun to look over the current usage of the logo and how other free software projects do it, and come up with a proposal/report
• LAS GNOME Bid
  • Alexandre to get back to Sri with the concerns outlined on the LAS GNOME Bid agenda item helping him addressing them and coming back to the Board with a response
• On re-assigning Christian and previous Board members action items
  • Allan and Sri to coordinate with the engagement team to better standardize the licensing of GNOME artwork
  • Cosimo to follow up with interested parties on how to spend the Privacy campaign funds
• Jeff and Cosimo to handle the first review of sysadmin sponsorship brochure and any eventual improvement the sponsorship brochure
• Kat and Rosanna to schedule a call with Marta to sort things out with the Desktop Summit taxes
• Allan to take the sponsorship brochure forward, through the Engagement Team
• Allan: Ubuntu GNOME agreement followup with Pam
• Shaun: GNOME logo use by podiatrist
  • Podiatrist possible trademark infringement: Shaun to check the trademark details for the GNOME logo and update the licensing page on the website (obsolete)
• Allan: Hellotux agreement
• Kat to draft a call for Free Desktop-style hackfests which would be sponsored with money raised for defence against Groupon
• Logo usage for t-shirts: Jeff to carry on with the process and follow up and have some general guidelines written down for future cases
• Allan to make a proposal for a different way to use the wiki/etherpad for action items, instead of using kanboard (done, but yet to be discussed by the board)
• Create a webpage for prior pants winners (Shaun and Allan)
• Cosimo to follow up in the upcoming meetings and prepare a version of the CoC to be finally considered final over all the GNOME yearly events
• Kat to draft a proposal for a privacy policy for review
• Kat to draft a contract template for future use organizations for which we handle money

• Kat to propose privacy bounty T&C/rules for review

• Andrea to write the Privacy policy for GNOME services
• Allan will look at gnome-software privacy issues from a legal standpoint
• Cosimo to draft a proposal for the photography policy at GNOME conferences to discuss on foundation-list
• Christian to investigate the GNOME gifts situation